- All disputes or complaints must be made in writing/email to the Secretary of the Association containing a full description of the issue, names of any witnesses and any evidence linked to the dispute. secretary.harbornehillallotment@gmail.com
- The Secretary will acknowledge receipt of the dispute within 7 days of being notified by the Secretary, or as soon as possible if that is not achievable.
- The Secretary will notify the Disputes Sub Committee within 7 days of being notified by the Secretary, or as soon as possible if that is not achievable.
- Independent Advisors are available via Birmingham & District Allotments Confederation (BDAC) to assist tenants and allotment committees if required, their details are displayed on the site notice boards.
- The Dispute Sub Committee, which is made up of Secretary and two Committee members, will review the dispute and either write to the person accused of any misconduct or arrange a face-to-face meeting to discuss the dispute within 7 days of being notified by the Secretary, or as soon as possible if that is not achievable.
- If a complaint relates to issues of harassment, this must be corroborated by two independent witnesses.
- The Disputes Sub Committee may call witnesses or any relevant parties to attend the meeting if deemed necessary. If any witness cannot attend, a further meeting at a convenient time will be arranged.
- The meeting will be minuted.
- The Disputes Sub Committee, after considering all the relevant information, will advise those parties in writing of the findings and any further action that is going to be undertaken, for example a verbal warning etc.
- If a warning or eviction is considered appropriate, the Association will refer its recommendations and evidence to the BDAC and Council.
- BDAC will make a final recommendation to the Allotments Officer at the Council who will consider what is appropriate and issue any warnings or a Notice of Re-entry terminating the tenancy.
- If the Council do not uphold the Associations recommendation, a full explanation will be provided.
- If a complaint is made directly to the Council, this will be referred to the Association, or if considered appropriate, to the BDAC for investigation and resolution.
At Harborne Hill Allotments, we believe in growing more than just vegetables, we grow a community! Our Association is run by a passionate team of volunteers dedicated to keeping the allotments thriving and creating a welcoming space for everyone.
HHAA COMMITTEE MEMBERS 2026/2027
| 🌟 Chair: | Alistair Thomson |
| 💰 Treasurer: | Dave Dennick |
| 📋 Secretary: | Tim Wright |
| 🌱 Committee Members: | Neville Amos |
| Archie Garbutt | |
| Steve Jarvis | |
| Patricia Lennox Jackson | |
| Kate Jolly | |
| Gill King | |
| Atanas Kozarev |